Klaariks

Terms of Service

Effective from 18 June 2026

Eesti keeles

1. Parties

These terms are entered into between The Invisible Company OÜ (Estonian registry code 17424017, Nooda tee 8, 13516 Tallinn, Estonia, hereinafter "Klaariks" or "we") and the legal or natural person using the service (the "User").

The terms take effect when the User creates a Klaariks account or begins using the service.

2. The service

Klaariks is accounting software for Estonian micro-businesses (primarily OÜs) that:

  • reads invoice and expense-document data from PDFs and image files using AI (OCR),
  • imports bank transactions via bank connections (PSD2, through a licensed provider, read-only) or bank statements,
  • suggests matches between invoices and bank transactions,
  • helps prepare VAT returns (KMD) and other accounting reports.

Klaariks is an assistive tool, not an accounting service. Every suggestion (categories, matches, account assignments) is advisory. The User is responsible for confirming them and for the correctness of the resulting accounting records.

3. Alpha phase

The service is currently in alpha. This means:

  • Use is free of charge.
  • The service may contain bugs, outages, and data loss. We recommend regular exports.
  • No availability guarantee (SLA) is provided.
  • Features may change without notice.

We may use anonymised usage data to improve the service (e.g. to evaluate model accuracy). Individual accounting documents are never disclosed to third parties without the User's consent.

4. Account creation and use

  • The User must provide accurate and up-to-date information (company name, registry code, VAT number).
  • One Klaariks account is bound to one company. Managing multiple companies requires separate accounts (until multi-company support ships).
  • The User is responsible for the security of their access credentials (email, password, or Google sign-in). If the User suspects misuse, they must notify Klaariks without delay.

5. User obligations

The User undertakes to:

  • use the service in compliance with the laws of the Republic of Estonia,
  • not use the service for unlawful purposes or in ways that harm Klaariks (including fraud, data theft, automated scraping, reverse engineering),
  • not attempt to access other users' data,
  • submit truthful accounting documents (invoices, bank transactions, opening balances).

Klaariks may suspend or close the account if the User breaches these obligations.

6. Data ownership

  • The User owns all data they enter (invoices, bank transactions, contacts, accounting reports).
  • Klaariks holds a limited usage licence to process this data for the purpose of providing the service — see the Privacy Policy for details.
  • The User may export their data at any time (in CSV/XML/PDF formats depending on the data type).

7. Data retention

  • Klaariks retains accounting documents for at least 7 years in accordance with Section 12(1) of the Estonian Accounting Act (RPS).
  • Account data (email, company profile) is retained while the account is active plus 30 days.
  • On account closure, we offer a data export before deletion.

8. Pricing

  • The service is free during alpha.
  • Pricing will be published at least 30 days before the paid phase begins. The User may then choose to continue on a paid plan or to export data and close the account.
  • Separate paid-plan terms apply on the transition to paid use (effective only once published).

9. Limitation of liability

  • The service is provided "as is". During alpha, we make no guarantee of uninterrupted operation or data preservation.
  • Klaariks is not liable for:
    • the consequences of User errors in accounting (e.g. misconfigured categorisation rules, unconfirmed matches),
    • outages of third parties (banks, EMTA, RIK, OCR providers),
    • indirect damage (lost profit, reputational harm, data loss outside our control).
  • Klaariks's total liability is capped at the amount the User has paid for the service in the preceding 12 months (zero during alpha).

10. Availability

  • The service is provided on a best-effort basis.
  • Planned maintenance is announced via email or in-app notice in advance.
  • A status page (when published) and email are used to communicate incidents.

11. Termination

  • The User may close their account at any time by contacting support.
  • Klaariks may close or suspend the account if:
    • the User breaches these terms,
    • the account has been inactive for over 24 months,
    • we are legally required to.
  • On closure, data is deleted except where Estonian law requires retention (see § 7).

12. Changes to these terms

Klaariks may amend these terms. Material changes will be communicated at least 30 days in advance by email or in-app notice. Continued use after the effective date constitutes acceptance.

13. Governing law and disputes

  • These terms are governed by the laws of the Republic of Estonia.
  • Disputes are resolved in Harju County Court unless the parties agree otherwise.

14. Contact

Questions about these terms: tere@klaariks.ee Postal address: The Invisible Company OÜ, Nooda tee 8, 13516 Tallinn, Estonia